Project Coordinator (Property Management)

Job Description

Job Description

The Project Coordinator of Property Management provides key administrative and operational support to the Project Manager of Due Diligence and the broader property management team. This role plays a critical part in supporting property-level operations, assisting with payables and vendor coordination, tracking project progress, and contributing to the execution of various due diligence and operational initiatives across the portfolio.

Project Coordination & Support

• Assist the Project Manager of Due Diligence with outstanding tasks, follow-ups, and documentation.
• Support project coordination efforts related to acquisitions, dispositions, and property transitions.
• Track and report on the progress of key property management projects and due diligence activities.
• Assist with reviewing, organizing, and processing property payables.
• Contact vendors to follow up on pending invoices and ensure timely payment processing.
• Support the vendor onboarding process by collecting required documentation and coordinating with internal departments.
• Assist in the development and submission of reports, summaries, and presentations for internal and external stakeholders.
• Maintain detailed records, project files, and task trackers to ensure smooth execution of initiatives.
• Collaborate with cross-functional teams including accounting, legal, asset management, and maintenance.
• Provide general administrative support and respond to emerging project needs as they arise.

Administrative Duties

• Draft and distribute correspondence including email communications, contract notices, and project summaries.
• File and maintain project-related documents electronically across platforms (Smartsheet, SharePoint, etc.).
• Review project documentation for accuracy and completeness, following up with internal teams and clients as needed.

Communication & Documentation

• Support vendor setup by collecting and submitting required documentation in a timely manner.
• Maintain clear, professional, and responsive communication with site staff, vendors, and external partners.

Project Growth Support

• Assist Due Diligence Project Manager with onboarding third-party portfolios.

Other Duties

• Attend team meetings and company-sponsored events; occasional travel may be required.
• Perform other related duties as assigned by the Project Manager or Senior Property Management staff.

Skills & Qualifications

• Strong organizational and time-management skills with a high attention to detail.
• Effective verbal and written communication skills, including professional email etiquette.
• Ability to work independently, prioritize tasks, and adapt to shifting priorities.
• Working knowledge of property management and project tracking software (e.g., Yardi, Smartsheet, Pay2Elevate).
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Ability to build strong internal and external relationships across departments and vendor networks.
• Understanding of project coordination principles in the maintenance, construction, or affordable housing industry preferred.

Experience & Education

• 1-3 years of project coordination experience, preferably in maintenance, construction, or property development.
• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Prior experience in affordable housing, facilities coordination, or development environments a plus.

Physical Requirements / Work Environment

• Work is primarily sedentary and performed in an office environment.
• Must be able to operate standard office equipment including computers, phones, copiers, etc.
• Occasional site visits or offsite meetings may be required.

FSLA

• Exempt

PAY

• $60,000 - $65,000/yr

Job Posted by ApplicantPro