Academic Supervisor

Job Description

Job Description

Position Title: Academics Supervisor

The Academics Supervisor position provides support for a U.S Department of Labor Job Corps contractor. The Job Corps program is a federally-funded residential training program. The mission of Job Corps is to provide career-ready technical and basic skills (academic) training and job placement assistance to program eligible youth ages 16-24.

Summary of Duties: Responsible for organizing, planning, administering and directing the Academic Education program.

Key Areas of Responsibilities:

• Oversees staff members assigned to this department. Ensures staff members have adequate training to complete key areas of responsibilities.
• Develops and implements training plan for staff. Provides documented training to staff. Cross-trains department employees.
• Coordinates staff meetings. Ensures that all staff participates in Social Skills Training.
• Ensures department is compliant with all safety standards and expectations to include proper worker’s compensation reporting.
• Ensures department is in compliance with all DOL, Corporate, and Center requirements.
• Ensures that staff members meet the standards and expectations of the Department of Labor, Corporate and Center policies.
• Ensures the Center’s Academic program delivers quality services to the students to ensure their growth and development in all Career Success Standards.
• Implements a rigorous and relevant Applied Academics program along with the Career Technical Training Supervisor.
• Ensures that the Academic program exceeds the GED/HSD, combination completer, numeracy and literacy, and other relevant OMS goals.
• Communicates with and updates the Career Development Services Director on the status of the program and determines educational policies according to DOL, Corporate and Center expectations.
• Submits weekly report outlining progress, problems, and contemplated changes in the department.
• Meets jointly with Academic and Career Technical Training Staff to plan Applied Academics.
• Ensures that there is a curriculum for every academic training area.
• Ensures that lesson plans are being developed and implemented at least every other week.
• Writes and develops appropriate Standard Operating Procedures (SOPs), CDSS plan, Center training plans, corrective action plans, and other plans as appropriate.
• Meets regularly with Academic staff and ensures minutes are accurate.
• Monitors students’ participation and performance, and establishes common linkages to enhance program.
• Coordinates and monitors Evening/Weekend Studies Program focused on remedial and enrichment activities to support all aspects of Career Success Standards.
• Provides access to individualized instructional software for math, reading and financial literacy during Evening /Weekend Studies Program
• Recruits tutors in conjunction with community partners to assist with facilitation of Applied Academics Program in the Evening/Weekend Studies Program.
• Ensures frequent monitoring of adherence to the Evening/Weekend Studies Program.
• Reviews all IEPs submitted. Counsels students as appropriate.
• Provides individualized academic plans based on students’ abilities before they leave the Career Preparation Phase.
• Develops and administers an Educational/Workforce Council.
• Monitors statistical performance and student accountability for classes.
• Develops and maintains a list of substitute instructors and tutors. Reviews Center/JCRL and OMS reports and reconciles appropriately.
• Develops corrective action plans as needed.
• Reviews attendance sheets for accuracy of documentation.
• Ensures ESPs are done accurately, completely and in a timely manner. Observes classes and monitors effectiveness of classroom management.
• Monitors budget and related areas for assigned department and maintains spending limits.
  • Tracks spending of staff each month. Provides feedback for under/over spending.
• Ensures that all equipment assigned to department is properly accounted for and maintained in good condition.
• Creates a learning atmosphere. Reassures and encourages performance improvement. Provides timely coaching. Identifies successes and areas of improvement.
• Delegates tasks or responsibilities for the purpose of developing others’ abilities.
• Rewards good performance and promotes employee recognition.
• Ensures that departmental staff completes all DOL, Corporate and Center training as required and demonstrates competencies accordingly.
• Participates on a Student Government Association committee.
• Develops a Work-Based Learning site within the department.
• Builds pride and commitment though effective teamwork and collaboration.
• Adheres to established company policies and procedures, and supports all programs.
• Delivers timely coaching and conducts employee evaluations when scheduled.
• Makes effective use of time, materials and resources by planning, scheduling and organizing work.
• Communicates in an open and honest manner.
• Sets appropriate performance goals for staff.
• Demonstrates excellent decision-making and problem-solving skills.
• Hires and promotes employees based on sound decision-making ability.
• Improves processes within department, emphasizing quality and efficiency.
• Anticipates and resolves problems, demonstrating good judgment.
• Provides leadership in developing and implementing solutions

Education/Experience:

• Bachelor’s Degree in Education or related field of study and four years of relevant Supervisory and teaching experience.
• Master’s Degree preferred

Certifications/Licenses:

• Valid State Driver's License
• CPR/First Aid Certifications (within 90 days of hire)

Equal Opportunity Statement Human Learning Systems provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal state or local laws.