Job Description
Job Description
Legal Administrative Assistant – Real Estate Law
Location: New York City (On-Site, Full-Time)
Compensation: $55K–$63K base + competitive benefits
Reports to: Managing Partner, Real Estate Practice
Type: Full-time | Legal Admin | High-Stability Role
Sector: Boutique Real Estate Law Firm
About the Opportunity
Join a highly respected Midtown Manhattan law firm known for its excellence in real estate law and its collaborative, low-turnover culture. This fully on-site role is ideal for a seasoned legal administrative professional who thrives in a fast-paced environment and takes pride in their organizational and client-service skills.
You'll work directly with attorneys across the firm's real estate practice, supporting critical client work and filings. With strong benefits, stable leadership, and a 2-day WFH hybrid policy for most roles (note: this role is fully on-site), this is a long-term opportunity in a firm that values its people.
What You'll Do
Legal and Administrative Support
-
Provide high-level administrative assistance to attorneys in the real estate practice
-
Draft, revise, format, and serve legal documents (rent demands, notices, court petitions, etc.) via hand delivery, email, and postal services
-
Manage complex mailing campaigns and regulatory submissions
-
Prepare legal filings with attention to detail and compliance
Document Management
-
Format legal documents including Table of Contents and Authorities
-
Redline documents and edit PDFs with precision
-
Maintain document records using legal document management systems (e.g., iManage)
Office and Calendar Coordination
-
Manage attorney calendars, meetings, and deadlines
-
Answer phones, route calls, and manage communications with clients and opposing counsel
-
Support general office administration and uphold firm policies
You'd Be a Great Fit If You Have:
-
5+ years of experience as a Legal Administrative Assistant or Legal Secretary
-
Real estate law or landlord-tenant legal support experience (New York-specific is a plus)
-
Familiarity with filings to NY housing agencies and regulatory bodies
-
Strong command of Microsoft Office and legal document systems
-
Excellent organizational skills and the ability to multitask independently
-
Clear and professional communication, both written and verbal
Why Join This Firm
-
Rare on-site legal role in a firm with outstanding stability and support
-
Highly regarded culture with minimal turnover and strong leadership
-
10% 401(k) match and competitive benefits package
-
Reputation for quality, professionalism, and long-term employee retention
MilSpec Talent is a boutique headhunting firm that helps our clients get connected with top talent in the industry. We work with mid-career, industry-experienced Veterans with 3-15 years of proven success in the private sector. For our contingency recruitment partners, we provide this value with minimal risk.