Undergraduate Admissions, Assistant Director

Job Description

Job Description

The Assistant Director of Admission plays a key role in supporting prospective undergraduate and graduate students as they explore and apply to the University. This position focuses on recruitment and outreach efforts, helping students navigate the admissions process and representing the University in a variety of settings. We're looking for someone who is approachable, motivated, and eager to grow in the field of admissions. A strong commitment to customer service, a positive attitude, and a genuine interest in student success are essential.

• Strategically manage a recruitment territory by analyzing data to identify priority high schools, college fairs, and prospective students. Implement targeted outreach strategies tailored to each market, and work toward meeting defined recruitment goals. Build and maintain strong relationships with both internal and external stakeholders through on- and off-campus engagement.
• Represent the University through extensive on- and off-campus outreach to prospective students, families, school counselors, community college advisors, and other key partners involved in the college search process.
• Support the planning and execution of on- and off-campus recruitment events. Coordinate and actively contribute to student visit programs that attract and engage prospective applicants.
• Provide individualized guidance to prospective students on the admissions process and opportunities at the University. Counseling takes place in a variety of settings—including on-campus meetings, high school and community college visits, college fairs, and graduate recruitment events—as well as through phone, email, and text communication.
• Communicate information about the University’s programs, admissions criteria, financial aid, and student life clearly, accurately, and with enthusiasm. Assess individual student needs and tailor outreach to provide relevant and helpful guidance.
• Guide prospective students through each stage of the admissions process. Review applications, process supporting materials, and make informed recommendations for admission and scholarships. Ensure accurate data entry and record-keeping within the University’s admissions system.
• Perform other duties as assigned, which may include serving on the New Student Orientation committee, supervising staff, and supporting targeted populations such as first-year, transfer, international, part-time, underrepresented undergraduate students, or graduate students in collaboration with faculty program directors.

Education & Experience

• Bachelor’s degree required.
• 1-3 years experience in admissions or higher education strongly preferred.
• Prior experience in sales or customer service in a fast-paced environment preferred.

Other Qualifications

• Strong interpersonal skills and a customer service mindset, with the ability to engage effectively with students, families, alumni, and colleagues.
• Organized, accurate, and detail-oriented multitasker who can manage time well, solve problems creatively, and maintain focus in a fast-paced environment.
• Able to work independently while also thriving as part of a team, demonstrating patience, adaptability, and a positive attitude.
• Proven ability to prioritize and manage a high volume of work, including complex projects and competing deadlines.
• Strong computer proficiency, including Microsoft Office Suite, internet tools, and other relevant software. Experience with university-specific systems (e.g., CRM, SIS) is a plus.
• Excellent written and verbal communication skills, with comfort interacting across a wide range of audiences, including diverse populations.
• Professional and polished demeanor with the ability to represent the University with courtesy and credibility in all settings.
• Ability to handle confidential information with discretion and sound judgment.
• Commitment to the mission of the University of Saint Joseph and the ability to represent and advance its values in a professional and student-centered manner.
• Physical ability to perform the essential functions of the position, as noted below, with or without reasonable accommodation.
• Must have a valid driver’s license and the ability to travel using a personal and/or rental car for recruiting purposes.

PHYSICAL REQUIREMENTS

The physical requirements and description of the work environment are representative of what an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical ActivityApproximate Percentage of Time Spent in this Activity

(Minimal, Some, Substantial)

1. Bending

Some

1. Climbing (e.g. stairs)

Some

1. Keyboarding

Substantial

1. Kneeling

Minimal

1. Lifting (indicate maximum weight)

Some, 30 lbs

1. Reaching

Some

1. Sitting

Substantial

1. Standing

Substantial

1. Using Telephone

Substantial

1. Walking

Substantial

1. Other (please explain):

Ability to drive to and participate in off-site events at various venues and to transport admissions materials, displays, and other equipment.

Substantial

Work Environment (a brief description)

Standard office environment. Evening and weekend hours may be required on a regular basis, particularly during periods of high activity. Ability to travel and attend off-site events is required.