Dean of Academic Systems and Analytics

Job Description

Carney, Sandoe & Associates, an education recruitment organization, is currently seeking a Dean of Academic Systems and Analytics for the 2025-2026 academic year at an independent school in the San Francisco Bay Area.

About CS&A:

Our free job placement service connects educators with independent and private schools that align with their specific needs and qualifications. By getting to know each candidate personally, we match them with the right opportunities—saving time and ensuring the best match. Our mission is to help educators find roles where they can truly thrive. We have positions nationwide and internationally.

The school seeks a full-time Upper School Dean of Academic Systems and Analytics to play a pivotal role in designing and maintaining the educational framework that enables our gifted learners to thrive. By masterfully designing and managing the upper school course schedule and academic calendar, this strategic administrator directly impacts student learning experiences, academic pathways, and educational outcomes. Through thoughtful scheduling that balances student choice with institutional needs, this role ensures students can access the diverse coursework they need to reach their full potential. This key administrator also collects and analyzes academic data to help leadership make informed decisions about course offerings, program improvements, and schedule optimizations that enhance student engagement and success. The dean will leverage their educational experience, data acumen, and systems thinking to orchestrate these essential processes in our dynamic learning environment.

Responsibilities of the Dean of Academic Systems and Analytics:

Scheduling:

• Build a comprehensive academic course schedule for each academic year, including
• Collate, manage, and publish the course catalog
• Run the course proposal process for faculty via the Academic Council
• Manage the yearly course elective fair in the spring
• Design and oversee process of student course selection from preference survey, to enrollment, to course changes, including communication with faculty, students and families
• Troubleshoot scheduling conflicts and develop creative solutions that balance student, faculty, and institutional needs
• Coordinate with faculty on teaching preferences and constraints
• Work with multiple software platforms to manage student course information as required by the school’s Student Information System
• Create and manage daily school schedules, including assembly schedules, full day programming, in the SIS
• Create special schedules for signature day-long programs such as our annual intersession and monthly Wednesday workshop offerings
• Create schedules for special yearly programming such as student conferences, placement testing, and Back-to-School Night
• Identify and implement system improvements

Calendaring & Campus Space Stewardship:

• Propose and manage the academic calendar for the Upper School at the daily and yearly level
• Work with the PreK-12 calendaring team to advocate for the needs of the US in the calendaring process within the context of the larger institution
• Coordinate with an upper school specific team to confirm the US calendar across departments and divisions. Ex: athletics, admissions, development, college counseling
• Maintain the US Faculty Google Calendar
• Manage space reservations for the Upper School campus
• Contribute to ongoing campus space utilization analysis
• Develop contingency plans for space and calendar disruptions due to unforeseen circumstances

Academic Data and Analysis:

• Run attendance systems, send attendance communications, and analyze trends
• Gather data to enable academic leadership to determine annual course offerings, staffing needs, and number of sections of courses for each semester
• Build and implement a system to analyze student academic data for our standards based grading model
• Create feedback systems to gather information needed by the US admin team and provide actionable analysis of survey results for Upper School leadership
• In collaboration with the US Assistant Head, develop tools for academic advising
• Contribute to ongoing campus space use analysis
• Work closely with registrar to ensure student data is up-to-date

Community & Leadership:

• Participate actively in student life: advise a student group, chaperone trips, attend after-school events as the administrator point person, and serve on committees
• Manage the agenda for and attend academic council meetings to advise on student course preference trends and curriculum needs

Required Qualifications:

• Bachelor's degree or higher
• Successful administrative experience in an educational setting
• Proven ability to motivate others and lead initiatives
• Proven organizational and project management skills
• Creative problem-solving abilities
• Ability to manage and prioritize multiple responsibilities simultaneously
• Adaptability to navigate frequent or unexpected changes while remaining calm
• Effective communication skills with diverse constituencies
• Relationship builder; able to develop and cultivate professional relationships and inspire trust and collaboration
• Personable, positive, and helpful
• Professionally mature with excellent judgment
• Discreet and able to maintain confidentiality
• Demonstrated commitment to equity, diversity, and inclusion
• Genuine interest and excitement to support student learning, exploration, and aspirations

Desired Skills:

• Expertise with spreadsheets
• Experience in writing custom programs (such as in Python or equivalent languages)
• Experience with analytics platforms such as Tableau is beneficial
• Familiarity working with databases
• Skills in interfacing with platforms such as Survey Monkey, Blackbaud, etc.
• Ability to build tools to improve school processes for scheduling and course management

Compensation and Benefits

• The full-time equivalent salary range for this position is $125,000 - $165,000. The starting salary is based upon, but not limited to, several factors that include type and years of experience, education level, and expertise.
• We offer a compensation and benefits package that includes fully paid medical, dental, vision, life insurance for employees, employer contribution toward dependent insurance premium, a generous match on our retirement plan, long-term disability insurance, flexible spending account, and free lunch. Eligibility rules must be met.

Carney Sandoe does not discriminate on the basis of physical handicap, sex, race, creed, color, sexual orientation, gender identity, or national or ethnic origin in administration of its services, consulting, events, professional development, or other programs.