Industry Affairs Coordinator

Job Description

Job Description

The American Trucking Associations (ATA) is seeking a talented and highly organized Industry Affairs Coordinator to join our industry Affairs team, reporting to the Director, Industry Affairs.

The Industry Affairs Coordinator provides logistical and administrative support to both the Industry Affairs Department and Women In Motion (WIM) Council.

The position provides support to the Industry Affairs programs, including but not limited to: America’s Road Team; Share the Road; Workforce Heroes, Intermodal Motor Carriers; LEAD ATA, Trucking U, Mike Russel Trucking Image Award, and NTDAW. The position provides support to WIM through membership maintenance and program assistance.

S/he interacts with ATA staff, members, and stakeholders.

Because of the nature of this position, the incumbent is expected to be in the office 3 days a week and adhere to company policy and procedures, promote and foster a team-based work environment. S/he will demonstrate flexible and efficient time management and can manage and prioritize the workload. S/he will have the ability to work in a fast-paced environment while maintaining a positive and professional disposition. S/he must consistently report to work on time prepared to perform duties of the position.

This position has no supervisory or budgetary responsibilities. Travel for two yearly ATA conferences (MYMS and MCE) is required.

Hybrid schedule of in office Monday and Tuesday, with a third day TBD by your manager.

CORE FUNCTIONS:

1. Maintain and code department cc charges.
2. Receive and submit expense reports for the department’s four truck programs.
3. Assist with building itineraries for truck programs.
4. Update chart with Captain activities and attendance numbers.
5. Track sponsorship revenue received by accounting to ensure it matches department records.
6. Coordinate, print and ship all meeting supplies needed for both Industry Affairs and WIM teams onsite.
7. Track and ship truck giveaways and materials.
8. Prepare and distribute materials for programs and events (i.e.: LEAD ATA binders, America’s Road Team selections binders, Trucking U binders, Mike Russell binders, etc.).
9. Maintain the Industry Affairs inbox. Ensuring messages are responded to in a timely manner, and applications are saved in appropriate locations.
10. Maintain the WIM inbox, answer member questions, work with the WIM director on registration assistance in Personify.
11. Post pictures on truck programs social pages after events.
12. Other projects/tasks as assigned.

BACKGROUND REQUIREMENTS:

Education/Experience- BS/BA in Hospitality, Communications, or related field or 1 to 3 years’ experience in event planning, logistics planning, marketing, or communications required.

Skills -

1. Proficient in Personify or directory management websites.
2. Proficiency in Microsoft Office Suite is required.
3. Excellent oral and written communication skills are essential.
4. Strong organizational, time and project management skills.
5. Meticulous attention to detail, with the ability to work under short deadlines.
6. Demonstrated flexible and efficient time management; can work in a fast-paced environment while maintaining a positive and professional disposition.
7. Requires the ability to work independently and in a team environment on projects from inception to completion.

ADA QUALIFICATIONS:

Work is sedentary and often performed in an office setting. Work area is adequately lighted, heated, and ventilated. The employee may occasionally lift and/or move up to 15 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ADDITIONAL INFORMATION:

Statements included in this job description do not necessarily represent an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as circumstances change.

Why ATA?

ATA is the voice of the industry America depends on most to move our nation’s freight. We are a 90-year-old federation with state trucking association affiliates in all 50 states. We represent every sector of the industry, from LTL to truckload, agriculture, and livestock to auto haulers, and from large motor carriers to small mom-and-pop operations.

ATA offers:

• A competitive salary and benefits package
• Flexible hybrid work schedule
• Education assistance
• Various retirement plans with employer match
• Medical, dental & vision benefits at affordable cost
• HSA/HRA plans with employer contributions
• FSA plan

Applicants must be eligible to work in the United States. Please no third-party, agency responses, re-postings, calls or walk-ins. Relocation assistance is not provided. American Trucking Associations is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or other protected veteran status.