Executive Director

Job Description

Job Description

The Church of the Advent is a large and vibrant Anglo-Catholic parish located in the Beacon Hill neighborhood of Boston which operates seven days a week. United in our common worship, we strive to answer our Lord’s call to love and serve through faithful and meaningful ministry.

The Executive Director is a key leadership position at a pivotal time in the life of the parish. This individual will be instrumental in supporting the day-to-day operations and the long-term strategic development of our programs, facilities, and ministries. As the Advent continues to grow in size, complexity, and impact, the Executive Director will play an integral role in ensuring our internal systems, communications, and operations evolve to meet the needs of this thriving parish community.

Reporting to the Rector, the Executive Director works closely with clergy, staff and parish volunteers to oversee operations and administration, human resources, properties and facilities, communications, and event logistics. This role requires a collaborative, detail-oriented, and self-directed professional who embodies the parish’s mission and values while having the relevant technical expertise in finance and administration, and excellent “people skills”.

See application instructions below. Resumé and cover letter to: applications@theadventboston.org

Key Responsibilities

I. General Administration, Business Operations & Financial Management

· Ensure that office systems and equipment are adequately managed and optimized

· Responsible for the harmonious and efficient management of the parish administration

· Manage financial and bookkeeping operations and maintain accurate financial records

· Monitor budgets in collaboration with the Rector, Finance Committee and CPA

· Manage capital expenditures and long-term financial planning

· Facilitate expense management and reimbursements

· Manage accounts receivable, accounts payable, and payroll administration with Parish CPA

· Supervise the issuance of annual donor and pledge statements

· Produce annual parish and parochial reports

II. Human Resources & Staff Management

· Manage HR functions, including compliance, time and attendance, and onboarding

· Supervise the Parish Administrative Assistant/Secretary and coordinate volunteer assignments

· Conduct and review staff performance evaluations

· Maintain strict confidentiality related to parishioners, donors, finance, staff, and pastoral matters

· Ensure that the prevailing Safe Church requirements are met (https://www.diomass.org/inside/docs/safe-church-policies)

III. Properties and Facilities Management

· Ensure the proper management of the Parish properties

· Coordinate facility rentals, event registrations, and vendor contracts

· Supervise custodial and maintenance staff, assisted by the parish property manager

· Schedule repairs and routine maintenance of parish buildings and the rectory

· Develop and oversee a preventative annual maintenance plan for buildings, grounds, utilities, and safety systems

· Maintain facility inventory, equipment orders, supplies, and documentation, including but not limited to: Blueprints, permits, warranties, and manuals using eSPACE software

· Liaise with the parish guild volunteers

IV. Liturgical & Daily Services Support

· Facilitate and coordinate seamless acolyte scheduling, recruitment and training, including notifications and reminders

· Provide support for Liturgical Services:

• Daily Offices of Morning and Evening Prayer, as well as weekday Low Masses
• Sunday Liturgical Services: Low Mass at 8am, Sung Mass at 9am and Solemn High Mass at 11am
• Adult Education and Sunday School

· Maintain up-to-date Daily Prayer, Mass and Parish Event calendars

· Provide support to the Music Director and his assistant in production of the Orders of Service and liturgical planning

V. Event Planning and Coordination

· Oversee the smooth running of all parish events and activities which may include:

• Tuesday Night Community Dinners (for the homeless) together with its lead cook(s) and coordinator(s)
• Internal and external groups, which utilize the parish as a meeting place
• Periodic Colloquia and the Annual Anglo-Catholic Conference
• The Annual Parish Meeting(s)
• Weddings, funerals and special services

· Manage external vendors and oversee setup, breakdown, and restoration of event spaces with related use of equipment such as screens and projectors and sound systems

VI. Internal Coordination and External Communications (Media relations)

· Assist the Rector with the weekly staff meetings to manage parish workflow

· Serve as the central point of contact for internal communications with clergy, staff, and parishioners

· Ensure that correspondence, outside inquiries, and pastoral requests are well managed and handled appropriately

· Partner with the Rector to develop and execute communication, annual planning and the strategies for key initiatives and events

· Coordinate with external vendors (e.g., designers, printers) for production of materials

· Manage event registrations and support outreach efforts through email and social media

· Maintain editorial calendars, website support and ensure branding consistency across all platforms

· Supervise the external communications team, setting production deadlines and overseeing creative output, ensuring the church’s public presence is accurate, professional, and welcoming

· Monitor external-facing communications and SEO analytics, and provide strategic recommendations for visibility

Qualifications & SkillsKnowledge and Skills

· Proficient in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint

· Experience with QuickBooks, Google Workspace, Mailchimp, eSPACE and Adobe Creative Suite (Photoshop, InDesign, Illustrator) or Canva

· Strong organizational, project management, and problem-solving abilities

· Excellent written and verbal communication skills, with high attention to detail

· Ability to work collaboratively while maintaining relationships with diplomacy and discretion

· Demonstrated leadership and team supervision skills

· Familiarity with AP Style and experience in social media management

Gifts and Qualities

· A commitment to service and the life of the parish and its mission as a church

· Independently motivated, with flexibility and the ability to manage changing priorities in a fast-paced environment

· Personable, patient, and skilled at working with a wide range of individuals

· Strong sense of integrity and confidentiality

Experience & Education

· Minimum 7 years of administrative or office management experience, preferably within a large liturgical church, utilizing complex management and administrative systems

· Bachelor’s degree or equivalent, substantial experience of managing people and operations is essential

Terms & Compensation

· Compensation: Commensurate with skillset and experience

· Schedule: Full-time, 40 hours per week with occasional evening, weekend, and Sunday responsibilities

· Reports to: The Rector of The Church of the Advent

To Apply

Please send a resumé and cover letter to: applications@theadventboston.org with “Executive Director Applicant: [your name]” in the subject line.

The Church of the Advent is an Equal Opportunity Employer. Equal Employment Opportunity has been, and will continue to be, a fundamental principle at the Advent, where lay employment is based on personal capabilities and qualifications without discrimination in accordance with federal, state, and local laws.