UTA Catholic Campus Ministry Student Worker

Job Description

Job Description

The principal duty of all employees is to assist in the mission of the Church in the Diocese of Fort Worth. This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

General Position Summary:

The ideal person for this position shall be a sophomore or older who is actively involved in the Catholic Campus Ministry at the University of Texas at Arlington. The student assistant must be enrolled as a full-time student at the University of Texas at Arlington to be eligible for this position. Full-time status does not extend to the summer months. If full-time status is not maintained or the student worker graduates employment is terminated.

Principal Accountabilities:

General Administration

• Manages the proper storage and disposal of confidential information and personally identifiable information (PII) in accordance with policy and law.
• Help UCC Pastoral Council Co-Presidents as needed as well as assist committees as needed
• Help coordinate updates to the Called App (The UCC’s main communication tool) and other correspondence via social media to announce events
• Check campus mail and prioritize for campus minister
• Listen to and respond to any phone messages, forward to Campus Minister as necessary
• Represent Catholic campus ministry at any UT Arlington organizational fairs, i.e.: Activities Fair, New Student Orientation etc…
• Help coordinate the updating of the University Catholic Community website
• Help keep the building clean and in order
• Assist Campus Minister with projects for upkeep and beautification of the UCC Building and grounds
• Help coordinate preparation for and cleanup after Sunday Supper
• Fulfill your role as staff support for Pastoral Council as student worker by coordinating with Campus Minister and attending Pastoral Council Meetings.
• Assist Campus Minister with scheduling Priests for each semester at least 2 months before the semester starts
• Send reminders to priest and Sunday Supper groups Monday before they are scheduled
• Beyond the above, the Student Worker is free to create and implement ministry initiatives with the guidance of the Campus Minister. This is an opportunity for the Student Worker to share their unique gifts with the UCC

• Establishes professional relationships with vendors, Catholic talent, and parish leaders to ensure a positive experience for all who participate in parish or diocesan events.
• Proofreads and edits drafts of products for spelling, grammar, format, and consistency, making appropriate changes. Responsible for accuracy and clarity of final copy.

• Demonstrates dynamic problem-solving skills through adaptable and flexible leadership. Clarifies the needs and directives of supervisors, supervises and manages logistics, and clearly communicates resulting needs and barriers to success in a timely, professional manner.
• Communicates and cooperates with other parish and diocesan organizations.

• Works independently and within teams on special nonrecurring and ongoing projects as assigned.
• Learns from mistakes, demonstrates good judgement, and chooses effective leadership styles which foster comradery, respect, accountability, discipline, discipleship, healthy conflict management, and a can-do spirit in accordance with the Catholic faith.
• Responsible for the on-time and thorough completion of tasks in accordance with promulgated deadlines by vendors and supervisors.
• Responsible for clarifying deadlines, if necessary.
• Other duties as assigned.

RECORD RETENTION RESPONSIBILTIES:

• Manages the proper storage and disposal of confidential information and personally identifiable information (PII) in accordance with policy and law.
• Securely maintains a current work process binder for each major area of responsibility.

• Secure and orderly storage of vendor, contractor, and contract records.

Internal Contacts:

• Diocese Pastors, Priests, School Presidents, Principals, Business Managers, and employees.

External Contacts:

• Diocese vendors, local, state, and federal agency representatives, and auditors.

Working Conditions and/or Physical Requirements:

This position works in a typical office environment but is subject to stress due to the evolving and quickly expanding needs of the Diocese, tight deadlines and moderate workloads.

• Ability to sit and perform computer work for lengthy periods of time.
• Able to access and maintain centralized departmental files. Involves extending arms and reaching files stored in multiple levels on shelves, climbing up a stepladder to access files.
• Ability to accept work interruptions while remaining focused on duties.
• Data entry via computer keyboard that requires repetitive and frequent hand and wrist movements.
• Ability to lift up to 35 pounds without assistance and up to 60 pounds with assistance.
• Nights, weekends, and holiday hours are required.

Travel Requirements:

• Infrequent travel, by car, may be required to Diocese, Parishes, and/or schools.
• Semi-frequent travel may be required to local destinations for job-related activities.

Education and Experience Preferred:

• Practicing Catholic in good standing with the Catholic Church.

• College Sophomore or higher
• Ministry Leadership skills
• Familiar with Social Media Platforms

Knowledge and Skills Preferred:

• Advanced software management skills.
• Ability to use various computer and parish software programs; strong computer skills in Microsoft Office Suite, especially in Word and Excel.
• Ability to use various office machines (copier, fax, phones, calculator, scanner, etc.) or ability to learn.
• Ability to meet deadlines and follow directives from Pastor or Chief of Staff in a timely manner; self-motivated, proactive, and disciplined.
• Ability to perform with consistent attention to detail.
• Ability to receive, understand, retain, and complete verbal and written tasks.
• Ability to work independently as well as in teams.
• Ability to provide excellent customer service and work efficiently with staff, clergy, religious, and laity.
• Ability to honor and maintain confidentiality.

• Ability to work well with people from a diverse variety of audiences.
• Demonstrated ability to listen empathetically, make peace, and de-escalate.
• Demonstrated history of good judgement.
• Demonstrated aptitude for adaptability and flexibility.

• Excellent organization, prioritization, and communication skills.

• Bilingual (Spanish/ English) is highly desirable, but not required.

FLSA Designation: Non-Exempt, Occasional 19 hours/week. On Site.