Job Description
Job Description
Objective of the Position:
Essential Functions:
- Administrative Support:
- Documentation: Creating, organizing, and maintaining project documentation, including plans, reports, and meeting minutes.
- Scheduling: Managing schedules, assigning tasks, and tracking progress to ensure projects stay on time.
- Budget Management: Assisting with budget tracking, forecasting, and reporting.
- Meeting Management: Scheduling, coordinating, and documenting project meetings.
- Communication: Facilitating communication among team members, stakeholders, and project managers.
- Project Support:
- Risk Analysis: Identifying and assessing potential project risks and issues.
- Quality Control: Ensuring projects adhere to quality standards and requirements.
- Resource Management: Supporting the allocation and management of project resources.
- Task Tracking: Monitoring task completion and progress, and escalating issues as needed.
- Reporting:
- Progress Reporting: Preparing regular project status reports for project managers and stakeholders, specifically Gant Charts, Burn-Down/Burn-Up.
- Performance Metrics: Tracking and analyzing project performance metrics.
- Cross-Functional Collaboration:
- Working with various teams where projects of a technical nature are in play
- Communicating cross-team dependencies, risks, timelines, etc.
Competency and Position Requirements:
- Technical Skills:
- Proficiency in relevant software and systems, i.e. Zoho Project, Microsoft Office, Visio, Smartsheet
- Data management and analysis skills.
- Understanding of project life cycles and risk mitigation
- Soft Skills:
- Strong organizational and time management skills
- Excellent communication and interpersonal skills
- Problem-solving and analytical skills
- Ability to work independently and as part of a team
Education and Experience Requirements:
- Preferred, 2-5 years’ experience within the corporate travel industry preferred
- Preferred, 2-5 years’ experience in project administration
- College degree or commiserate work experience
Working Conditions; Schedule:
- 40-hour regular business hour
- Eastern time-zone
- Occasional travel to local office or vendor offices within reason and with ample notice
This document describes typical duties and responsibilities and is not intended to limit management from assigning other work as is reasonable.