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Project Coordinator

US Medical IT LLC
locationAllen, TX, USA
PublishedPublished: 6/14/2022
Technology
Full Time

Job Description

Job Description

POSITION SUMMARY

USM Technology is seeking a highly organized and detail-oriented Project Coordinator to manage our Design Desk process and ensure the timely and accurate communication of project plans with our clients. The ideal candidate will play a pivotal role in driving efficiency, maintaining up-to-date project plans, and fostering seamless collaboration between our teams and clients.


KEY RESPONSIBILITIES

Design Desk Management:

  • Oversee and operate the Design Desk process to create "shovel-ready" work packages for the professional services team.
  • Coordinate with internal stakeholders to gather technical requirements, documentation, and resources for project preparation.
  • Develop and maintain a repository of standardized templates, checklists, and workflows to streamline the Design Desk process.
  • Ensure accurate scoping and delivery timelines for all project designs.

Project Plan Coordination:

  • Create, update, and maintain detailed project plans, schedules, and milestones.
  • Collaborate with the Professional Services team to track project progress and address any roadblocks or resource gaps.
  • Monitor timelines and budgets to ensure projects stay on track and within scope.

Client Communications:

  • Serve as the main point of contact for project updates and communication with clients.
  • Provide regular progress reports, manage client expectations, and address any questions or concerns.
  • Organize and lead client status meetings to review project milestones, changes, and deliverables.
  • Document meeting minutes, action items, and next steps to ensure alignment between internal teams and clients.

Other duties as assigned


QUALIFICATIONS

  • Education: Bachelor’s degree in Business Administration, Project Management, or a related field (preferred).
  • Experience:
    • +2 years of experience in project coordination or management, preferably in the IT or professional services industry.
    • Familiarity with Monday.com project management tool, or similar.
  • Skills:
    • Strong organizational skills with exceptional attention to detail.
    • Excellent written and verbal communication skills.
    • Proficient in Microsoft Office Suite, including Excel and PowerPoint.
    • Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.


PERFERRED EXPERIENCE

  • Knowledge of the TruMethods framework or experience working with a similar IT management philosophy.
  • Understanding of managed services, IT operations, or professional services projects.


KEY ATTRIBUTES FOR SUCCESS

  • Proactive problem-solver who thrives in collaborative environments.
  • Strong interpersonal skills to build positive client relationships.
  • Ability to translate technical concepts into client-friendly language.
  • Adaptability to embrace change and drive process improvement.
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