Project Coordinator

Job Description

Job Description

Environmental Consulting & Technology, Inc. (ECT) is looking for dynamic and detail-oriented Project Coordinators to support our project teams with a wide variety of administrative tasks. Responsibilities include production of proposals, reports, and related documents; creating, organizing, and maintaining records and data files; maintaining appointment calendars; coordinating travel arrangements; composing and responding to correspondence and emails; assisting with invoicing generation and accounts receivables; and other administrative duties.

Candidates must reside in Boston, Detroit or Houston areas.

Duties & Responsibilities:

• Work with project manager in preparing correspondence, complex reports, spreadsheets, proposals, and other documentation.
• Utilize solid calendar management skills related to scheduling meetings, conferences, reserving facilities and equipment (at times for large numbers of participants), while balancing conflicting priorities.
• Track expenses and prepare expense reports with supporting documentation.
• Maintain and order office supplies as needed.
• Oversee fleet vehicle mileage logs and maintenance.
• Coordinate office vendor services when needed.

Education & Experience:

• Associates degree in Environmental Science, Business, Project Management, or related field.
• Minimum of 5-7 years of experience in project coordination or administrative support.
• Proficient in Microsoft Office required with familiarity with project management tools.
• Valid driver’s license and ability to travel occasionally when needed.

Job Essentials:

• Strong organizational skills and the ability to manage multiple priorities.
• Capable in prioritizing workloads, multitasking, and paying close attention to details.
• Strong command of English grammar and technical writing/editing capabilities.
• Strong communication skills and ability to interact with staff in remote offices.
• High level of professionalism with integrity and trustworthy in handling confidential information.

Environmental Consulting & Technology, Inc. (ECT) is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, national origin, disability, veteran status, or any other characteristic protected by federal, state or local laws. All employment decisions are based on qualifications, merit, business needs, and other lawful criteria. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.